We are seeking a highly organized and detail-oriented Admin/Document Controller to join our team for a Photovoltaic (PV) Solar Plant project. The ideal candidate will be responsible for managing and maintaining all administrative and documentation processes related to Health, Safety, and Environmental (HSE) compliance. This role ensures that all HSE documentation is accurate, accessible, and up-to-date to support the safe and efficient operation of the solar plant.

Key Responsibilities

1. Document Management:

   • Maintain and update HSE-related documents, including safety manuals, risk assessments, incident reports, and compliance records.
   • Ensure all documents are filed, archived, and retrieved according to company standards and regulatory requirements.
   • Manage electronic and physical document storage systems.

2. Administrative Support:

   • Provide administrative support to the HSE team, including scheduling meetings, coordinating training sessions, and preparing reports.
   • Handle correspondence and communication related to HSE matters.
   • Assist in the preparation and distribution of HSE policies, procedures, and guidelines.

3. Compliance and Reporting:

   • Track and report on HSE compliance, ensuring that documentation meets regulatory standards and internal policies.
   • Assist in the preparation of compliance reports and audits.
   • Monitor and update records of HSE training and certifications.

4. Coordination and Communication:

   • Serve as a point of contact for HSE documentation and administrative queries.
   • Coordinate with various departments and external stakeholders to ensure seamless documentation processes.
   • Assist in the implementation and communication of HSE procedures and policies.

5. Quality Assurance:

   • Conduct regular reviews of documentation to ensure accuracy and completeness.
   • Implement and monitor document control processes to improve efficiency and compliance.
   • Support continuous improvement initiatives within the HSE department.