" Some imagine the future. At SEGULA, we build it. "
Labor
City: Abu Dhabi
Country: United Arab Emirates
Sector: Defence & Aerospace / Industrial
Job Type: Full-time
Seniority: Experienced
Company Description
We are supporting a UAE-based industrial organisation operating within a regulated defence and government-related environment.
We are seeking an experienced Executive Assistant / Administrative Coordinator to provide professional administrative and organisational support to management.
Job Description
The successful candidate will support management with executive scheduling, correspondence, meetings, documentation and internal coordination.
Responsibilities
- Manage executive calendars, appointments and meetings.
- Coordinate internal and external meetings.
- Prepare agendas, documentation and meeting arrangements.
- Draft and manage official correspondence.
- Follow up on management decisions and action items.
- Coordinate with internal departments and external stakeholders.
- Maintain confidential files and executive documentation.
- Assist with presentations, reports and administrative documentation.
- Organise business travel and related arrangements when required.
- Support administrative activities across the organisation.
Perfil
Qualifications
- Proven experience as an Executive Assistant, Administrative Coordinator or similar.
- Fluent English and Arabic.
- Strong business-writing and correspondence skills.
- Excellent organisation and diary-management capabilities.
- Strong Microsoft Office skills.
- Experience with Odoo or similar ERP platforms preferred.
- UAE experience strongly preferred.
- Experience within a government, defence, aerospace, industrial or regulated environment is advantageous.
- High level of professionalism and discretion.