The Admin Supervisor is responsible for preparing, assembling and packing orders, ensuring that client vehicles, equipment and tools receive high-quality service in accordance with the organizational needs to comply with business objectives in the short, medium and long terms and in accordance with the Integrated Management System.

● Establishing an efficient filing system, document control and data entry
activities including:-
○ Time sheets, KPI reports, planned/unplanned leave and manpower
resources.
● Work closely with the Workshop Supervisors in updating and monitoring vehicle
inspection reports and fuel data management.
● Monitoring of the vehicles GPS System on a daily basis and notify any
irregularity to the relevant departments.
● Coordinate and follow up with site supervisors, supply chain to ensure timely
delivery of required equipment, materials and supplies.
● Petty cash management.
● Act as a point of contact for communications with different departments/parties
in regards to site visitor access, material exit/entry passes, and any other
related communications.
● Posting and maintaining office policies and procedures in coordination with
HR/QHSE Managers and in accordance with the VESE Integrated
Management System.
● Handling office tasks, such as filing & printing, generating reports and
presentations and setting up for meetings.
● Updating and maintaining dashboard and KPI reports, including, timesheet,
vehicles registration, third party certificates and PPM schedule.

● Diligently perform any other reasonable work or related tasks at the request of
the Workshop Manager/nominee.
● Manage and oversee the accurate reporting and issuing of work orders into the
CMMS system.
● Manage and maintain the asset register.
● Issue the service request into the financial system.
● Responsible for housekeeping of the workshop, welfare and office areas
ensuring that they are tidy and free of obstructions.
● Conduct toolbox talks and any localized training as required.
● Ensure that all the work has been carried out as per user concerns and
company’s maintenance schedule and in other cases liaise with
Mechanical/Electrical Supervisor for resolution.
● Ensure Job quality, hand over to the user and follow up once the Job is
completed.
● Close the work order in time with labour, parts, consumables and sublets
posted with high degree of accuracy.
● Diligently perform any other reasonable work or related tasks at the request of
The Workshop Manager/nominee.