" Some imagine the future. At SEGULA, we build it. "
Mission
City: Abu Dhabi
Country: United Arab Emirates
Sector: Defence & Aerospace / Industrial
Job Type: Full-time
Seniority: Experienced / Managerial
Company Description
We are supporting a UAE-based industrial organisation operating within a highly regulated defence and government-related environment.
As part of its continued development in Abu Dhabi, we are seeking an experienced Administration Manager to oversee office administration, internal coordination, documentation and administrative compliance.
Job Description
The Administration Manager will be responsible for the effective management of day-to-day administrative operations and coordination between departments.
The position requires a highly organised professional capable of working independently in a confidential, structured and compliance-driven environment.
Responsibilities
- Manage general office administration and day-to-day administrative operations.
- Coordinate activities between departments and management.
- Maintain corporate records, filing systems and document archives.
- Monitor administrative documentation, licences, permits and renewals.
- Ensure proper filing and traceability of regulatory and corporate documents.
- Coordinate administrative requirements with HR, Finance, Logistics and Government Relations teams.
- Support management with correspondence, reports and follow-up actions.
- Maintain confidentiality of sensitive corporate and employee information.
- Support effective use of company ERP and HR administration systems.
- Ensure administrative processes are performed accurately and within required deadlines.
Profile
Qualifications
- Proven Administration Manager or Senior Administration experience in the UAE.
- Strong understanding of UAE administrative and corporate procedures.
- Experience within defence, aerospace, government contracting, industrial, engineering or another highly regulated environment is strongly preferred.
- Experience with Odoo ERP.
- Experience with Bayzat or similar HR/payroll platforms is highly desirable.
- Familiarity with the UAE defence and government-business environment is advantageous.
- Strong document-control and organisational skills.
- Fluent English.
- Arabic is an advantage.
- Ability to work independently and manage confidential information.
Additional Information
This is not an entry-level position. Candidates must demonstrate the ability to independently manage administrative operations in the UAE.