Scope of Work – Packaging & Labeling Specialist (Aftersales)

1. Purpose

To oversee the development, standardization, review and approval of packaging and labeling specifications for  Aftersales Parts and Accessories. This role focuses on establishing robust packaging governance, optimizing packaging cost & performance,

The role ensures cost-effective packaging by avoiding unnecessary packaging for parts that do not require it—such as body panels—and promotes right-sized solutions to reduce material waste, handling costs, and environmental impact.

  While packaging is the core function, labeling responsibilities are considered an added value to support traceability through structured labeling practices across Tier 1, Tier 2, and -manufactured and compliance.

 

2. Packaging Scope

- Review and approve Packaging Data Sheets (PDS) in accordance with standards.

- Classify packaging based on level (Primary, Secondary, Tertiary) and style (Premium High, Premium Low, Normal), aligned with customer-facing and non-retail requirements.

- Validate supplier-provided packaging specifications, including materials such as cartons, cushioning, plastic wraps, adhesives, rubber components, and protective bags.

- Develop cost-effective and compliant packaging solutions for -manufactured items, especially BIW and large body components.

- Support definition of packaging requirements for both supplier-delivered and -manufactured parts.

- Align packaging specifications with warehousing, transportation, and service expectations while minimizing damage, returns, and rework.

3. Labeling Scope

- Review and enhance the Aftersales Labeling Handbook.

- Define security labeling specifications to counter grey market activity.

- Standardize supplier labeling formats for Tier 1 and Tier 2 supplied parts.

- Label classification based on packaging level and product type:

  * PRIMARY PACKAGING: RU (Retail Unitized), NRU (Non-Retail Unitized)

  * SECONDARY PACKAGING: RDP (Retail Distribution Package), NRDP (Non-Retail Distribution Package)

- Support lifecycle of -branded anti-counterfeiting labels.

- Label design, sourcing, and traceability to be governed through updated SOPs and handbook revisions.

- Scope excludes operational application or handling of labels.

4. Key Responsibilities

- Approve all packaging data sheets for Aftersales parts and accessories.

- Develop and refine packaging and labeling handbooks, ensuring full regulatory compliance.

- Evaluate material specifications, design protection methods, and optimize packaging cost structures.

- Assess packaging raw material providers for -manufactured parts and approve their specifications.

- Support implementation of returnable packaging concepts for BIW and export scenarios.

- Ensure packaging meets customer expectations, warehousing standards, and logistics efficiency.

- Maintain alignment with aftersales branding, traceability, and anti-counterfeit measures.

5. Returnable Packaging Concept

Returnable packaging may be deployed for large body parts and BIW components produced at manufacturing site. Two scenarios are under review:

1. Dispatch from plant to PDC using returnable containers, with packaging finalized by 3PL at PDC.

2. 3PL performs packaging directly at the plant using a 400 sqm allocated zone, receiving parts from production and dispatching to destination.

The specialist will document technical standards, flow, and packaging methodology for either scenario.

6. Packaging Portal

Aftersales uses a centralized Packaging Portal for managing packaging data, standards, and supplier submissions. The Packaging Specialist is expected to validate and update records within this portal, ensuring traceability, version control, and accessibility for stakeholders.

7. Deadline & Deliverables

- Target: 2,600+ Packaging Data Sheets (PDS) to be reviewed and approved.

- Deadline: All PDS finalization and handbook updates must be completed by December 2025.

- Deliverables include:

  * Finalized Packaging Data Sheets (PDS)

  * Updated Aftersales Packaging Handbook

  * Updated and new Labeling Handbook (including security labeling)

  * Standard documentation for returnable packaging (if needed)

8. Assignment Duration

This is a contract-based assignment & candidate needed urgently to be onboarded ASAP preferably within August 2025 for 3 months extendable contract